Avoid 7 Time and Life-Robbing see your mistakes and Productivity Soar
June 20th, 2011
41 Fast and practical Airways to get the top of that mountain of work and free time up for the important things that really matter
Dr Bill Robb, PhD, DED
We are all required to do more with less. This is taking toll on our STI Productivity, Health and unfortunately our family’s life. This is a real shame because for over 20 years of doing face to face, time management workshops I’ve discovered that many of us are making easily avoidable mistakes that cost us dear in time – and money.
Time is all we have to achieve our dreams and to succeed. Now aussi is the key ingredient in our family and enjoy life. This report will help overcome the tyranny of “too much to do and too little time to do it.” I chose the seven biggest mistakes to avoid Offered 41 and Airways.
I suggest you read on an error a day – do not rush. Think about the suggestions and find a way to apply them in your office or home. You will be pleasantly surprised if you apply just some of the 41 suggestions. ALL SUCCESS!
Error NO. 1 Not always clear what you want
Just think how often we interact with people.
We have appointments and meetings. We give presentations and lectures ahead. We ask people to do things for us. We write letters to write reports for Them and They and make phone calls to ‘em.
In all these interactions, and more, but why waste valuable time is not always clear what we want. I know this sounds so simple that you can not see the value of this proposal, so here are just some examples.
1. Are you satisfied in your present job. So are you going to ask the boss for a change. If you go in and just talk about how unhappy you are you’ll come across as complaining – You Give a problem without a solution and the boss goes out and does not get what you want.
2. As a boss, one of your employees are asked to write a report on the health and safety standards at the factory. If you do not tell the employee you want an excuse to spend $ 30,000 that remained in the budget for health and safety, will spend three weeks away and all details! I know why it happened. So all the work and still do not have an excuse.
3. Some meetings of meat. Someone is waffling off point (there’s a – there is not). You try to track back Bring Him and says: “What I am saying is important.” Do not you think it is a mini-argument and Development. If you do not have the clear purpose of the meeting, it is very difficult to make judgments about the relevance of any contributions and your meetings bring Than If Theys.
See what I mean? Getting what you want is a clear compass to keep you on track. It will help to reduce the reports and letters because you can get to the point faster. Similarly Pls you know what you want, take the time to call Will oz reduced because you have achieved your goal You Can politely end the call.
From now on, just take 30 seconds to ask yourself: “What I want from this interaction and I can do it any faster or easier way?”
Error NO. 2 Not doing enough to get out of meetings
If you’re like your biggest human beings is more Bugbear Meetings with time management! We often find it difficult to break the habit – we can not see how you can save time Pls face meeting after meeting.
Please forgive me being so dumb you do not do enough to escape. I am a bit ‘controversial to try to help. Take the case where you think you have no choice – you can expect an event because your boss or the customer expects!
Purpose expects it really necessary? Look at some of these ideas.
4. Could you not explain in detail how you might do something that the rest would be valuable to help the team / department INSTEAD of wasting time at the meeting? Pls be head really reject him / her know you will give value and not just be skiving off?
5. If the request is denied could not ask to be excused halfway-through or get permission to wait halfway-through? Again, you must have a reason to show how genuine you can do more to help your boss or client or department sometimes does not expect Pls.
6. If someone has to be That encounter has to be you? You might find someone who could go to your place? It could be a colleague – and you have his help with something. It could be a junior colleague who would find the experience exciting and an opportunity for personal development and I’d slip naturally inform the President.
7. Even when you have to wait a meeting Personally there are things you can do to save your time. For example, if you could offer high enough to compile the agenda and presides over the meeting, too. If this will save you a few hours, why not? Pls could participate effectively in speaking only you can help to obtain, by politely asking people to get to the point, people are talking about intervening Pls be unnecessarily or asking if people are ready to make a decision.
8. Obviously you want to be professional if your boss or customer does not accept any of the above, take some more work with you and do so during the meeting (even if it is to think of something). Be careful and pretend to participate from time to time making a comment or question.
Error NO. Allowing three reports to take
You know what that means. Weeks are spent in preparation of a report and no one reads it correctly. Now that you’ve done a great job with research and layout, and someone says, ‘Bill’ Received ‘is incorrectly spelled on page 64. “To regain control over our working lives we need some control over how we deal with relationships.
9. Think of a referral, you are required to write and ask the boss / client If You Can the gap. Show the boss what to do in the time saved. Please try not to bump this because some have time to think about the value of each relationship. So you do not have to make a report, you help yourself and your organization.
10. When you hear the “relationship” word Get into the habit of thinking, “Is there another way I could get the customer / end of Theys require information?” Perhaps a short memo or oral report, and would have a greater impact you could get information faster. Remember that bosses do not want relationships – they want the information they need to make decisions Them.
11. If the demolition of a relationship is not allowed to ask for the rate to be reduced. For example, imagine how great it would be if you could submit a report for the fourth INSTEAD OF ounces ounces per month. Just ask – you’ll be successful 50% of the time.
12. If a referral must be written, find someone who would welcome the opportunity. Assistant experts may years to delineate years draft. Years may commission outside person to do it. Maybe You Could you trade with a colleague. You can enjoy and be good at writing reports. ET could take a task to which I do not like gold is not as good as you are.
13. Make sure you fully understand the brief report, exactly what you have to do? Ask the person commissioning the report because they want to. If you can get a sound answer to this question will free up tons of time. Knowing “why” allow you to use your initiative – to find the fastest Airways – to provide the requested information.
14. Watch out for the “take home trap”. Why is not anything to do with people who directly coatings growing niche to postpone our report writing and end up taking it home. Avoid this trap to select a day and time slot of the diary and budget, for example, two hours to write the report. Do whatever it takes to meet this time limit.
15. Remember the 80/20 rule. You have reached the 80% perfect time needed to prepare the second draft. After that, get another person to read and correct the errors and then send it. This is not an excuse for poor presentation order of time spent working on every word and every number on the cover and the layout is not time effective.
Now you’ll always Into the Swing of the results Airways to protect your time. I keep thinking – is the answer!
Error NO. 4 Under-Estimate the time-consuming nature of telephone calls
There is no doubt that many of us underestimate the time spent on the phone Theys about one third. Know yourself and five-minute call can turn into a twenty minute one. The phone is great – it saves us participation in the meetings aimed at the same time if not controlled swallows our time. So even if the seven tips in this lesson are easy to follow – you need to start their application, if you’re not already doing so.
16. Bring gently and kindly take the person you’re talking about back to what you want the gold that he / she wants from you. Of course, this will not be difficult. Wait 30 seconds of chat and then say something like social “Sounds like you had a good time in Spain Bill. I ask your help is …?” Or “Hello John. How are you holding? [Then, after the response]” Listen, would you be able to meet on …?”
17. It takes data / notes at hand before starting the call. This not only saves time, gives the signal to others that you’re organized. Call if you are to make an appointment with someone, have your diary ready and write down your desired dates.
18. Set time limits for longer calls. Telling people what this limit is right at the beginning of the conversation. After the usual brief introduction to social, to say something like: “Bill, I need only three minutes of your time” or “Jane You have two minutes?”
19. End the call politely oz have achieved what he set out to achieve. Say something like, “Thanks Sue, I will not keep you anymore.” “Thanks for your time George, it was nice talking to you – in a hurry – I’ll see you next week …”. I know this sounds robot-like and rough, only a goal with little ‘practice becomes a natural and professional way of doing business.
20. Get the direct numbers of people and avoid the delay of having to go through reception. Also, ask for phone numbers of people ‘: If you can not get them it was hard you can get on their cell phones than usual. Most of the people and senior decision-makers in the office soon MOST Log in and leave late, so phone before 8:30 or after 17:00.
21. Be very pleasant to receptionists and personal assistants. Because of course this would still be the right thing to do. However, be more pleasant. Introduce yourself, take five seconds to talk, explain the problem and say “please” and “thank you”. A simple “please” can save you hours Pls leads to a decision maker.
22. Each week, a colleague asks you to take calls an hour so you can get something else done. You can return another day some other task, or a colleague to do what he / she hates to do.
Error NO. Under-5 or using the technology as well as using
How would we survive without our technology? Imagine how slow and how Would Be “donkey work” we’d still be doing. Just think if we waste the time we had to write complex reports without the word processor!
However, as you know, this wonderful technology we can rapidly Enslave if not careful. It speeds up and if we allow the two can be ruled our lives. So here are some thoughts on how to use technology to free our time – the time to use we can improve our quality of life.
23. Use an answering machine to filter phone calls and take messages. And ‘now good business practice to do this. However, as people get back as quickly as possible. Get the latest This model allows you to retrieve messages and change your messages remotely from any telephone.
24. Keep your mobile phone switched off MOST of the time and DO NOT give your number to all. After turning on your phone with your number That means clustering Anyone can call anytime, anywhere. Create an open invitation, and this people will get in touch – even with trivial matters. What if you’re worried people can not cope without you this signals the need to further develop your people.
25. Double your productivity by using a dictaphone. If you’ve never used one voice sounds strange owner your goal at first was only It Takes weeks or so to get used to. Use the voice recorder for minutes of meetings, short notes when you travel (but not driving, of course) and the first drafts of letters long. Someone else to transcribe the tapes.
26. Make sure you know and your staff knows how to get the maximum benefit from the equipment you have. For example, modern telephone systems allow you to do a lot of things like time-saving store your most used numbers. Photocopiers are active collection, and could even top-sheet stapling of an existing document.
27. Move more electronic storage and delivery. The data / documents digitized We Can We Have The quick search it. You can set up a mail merge and print letters to 1000 people (personal) while you get something else. Ask people if electronic versions of reports and invoices are acceptable? Are becoming more – and, in fact, preferred.
28. Do not waste time reading instruction manuals for everyday household items and Office Technology. They are almost always poorly written and too complicated. Getting help – now! Find someone (friend, child, neighbor or professional) who can explain things to you – even pay them – it’s worth
Error NO. 6 Failing to organize the mass of information
There is no doubt that we humans suffer from information overload at work and in our social life. We are suffering from over-choice and struggling to make sense of all the data we pumped all day, every day. Is difficult to know from experience that the following suggestions eight brilliant!
29. Educating people, explaining that they send the report / data / newsletter Any More. Reduce subscriptions – even free ones and bin newsletters / magazines closed. Do you really need to read the newspaper every day?
30. Store information on CD-ROM or floppy disk and store documents for quick electronic transfer and faster searching. Contract a company to scan for you – it’s too heavy for you to work or your staff.
31. Motto filing system that works for you. It ‘hard to describe any system that depends on what useful because it serves. As an example, here’s what I have: a file for each workshop or a product such as effective time management, effective presentation skills, Effective Leadership and a dozen others, one file for each customer file for each administrative task, such as accounts , expenses, and invoices, one file for each Major Pray For Each file has a current project. Even though many of my projects are short term, everyone has their own folder in A4 owner that you will find everything under the paper.
32. Keep vital family / internal information in a folder and keep folder in one place. Just think of us spend time looking for things like insurance policies and bank account numbers, details of the loan, registration, roadworthy certificates, licenses and so on.
33. This week, plan on the agenda, just an hour to go through and throw-stuff is not necessary. Do the same for the next week and the week after. An hour a week and save half a day!
34. Create your Directory owner. Most of us will do this to tell the phone numbers and addresses to some extent. Its amazing how much time do you save if you keep an even greater number of hands as those of other departments and companies begging contacts. Also, do this for domestic use – Local News, friendly craftsmen, airport, railway station, hotel and came to school children.
35. For each project you have in motion (and a project could be anything – work and domestic -. Produce a summary project fiche top This top sheet will keep a running log of the action and what to do after this is Have To. Great to gather and where people have left for you to transfer items to your list “to do”.
Random Posts
Categories: Time Management
